Campus Administrative Officer - Prince Rupert

Coast Mountain College (CMTN), Prince Rupert Campus, invites applications for a full-time continuing Campus Administrative Officer commencing as soon as possible.   Salary will be in accordance with the BCGEU Support Staff Scale, Level 12: $2,646.00 biweekly plus a comprehensive benefits plan.

This position is well suited to someone who has a knack for ensuring operations are running efficiently, confidently leads frontline teams, and thrives in a fast-paced, service-oriented environment.

CMTN is dedicated to employment equity and diversity by providing a workplace that is inclusive and welcoming. It is our aim to reflect the diversity found in our unique region throughout CMTN’s workforce.

Our team is committed to Indigenization, Inclusion, Diversity, Equity, Accessibility, and Internationalization. All qualified candidates are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. Individuals who anticipate needing accommodations for any part of the application process, may contact HR in confidence, prior to the closing date

Responsibilities: The primary responsibility of this position is to provide supervisory and administrative leadership of campus administrative operations including staffing, scheduling, and supervision of front-line registration and support staff. The CAO will also provide support to the Campus Manager to assist in planning and operational initiatives.

An illustrative sample of tasks include:

• Coordinates all administrative front-line registration and office services including scheduling and supervising front-line office staff (assigning work, developing department goals and objectives, etc.)
• Monitors and acts as the first point of contact for facility maintenance at the Prince Rupert campus
• Administers departmental budgets and participates in the capital and budget planning process
• Coordinates community and college events (i.e.: Convocation ceremony, Trade Fairs, Orientation, etc.)
• Coordinates class scheduling and room bookings at the Prince Rupert campus
• Acts as the Worker Safety Representative, proactively identifying and working to resolve all health and safety related matters
• Other related duties of similar scope and complexity

• Diploma in Business Administration or a relevant program (Bachelor’s degree preferred)
• 3 to 5 years of progressive administrative, coordination, or office support experience, in a complex, service-oriented environment.
• A combination of comparable education, training and/or experience may be considered.
• Experience providing frontline in-person service to the public.
• Experience in an educational, government, health, Indigenous, or community-based organization is preferred.
• Experience supporting regulated processes, such as records management, admissions, scheduling, is preferred.
• Familiarity with post-secondary administrative processes and services, such as enrollment services.
• Familiarity working in a northern, rural, or small community environment is preferred.
• Proficiency with office systems and databases, such Colleague, Banner or equivalent, reporting tools, MS Office applications and the ability to learn new systems quickly.
• Experience adapting to changing processes, systems, or priorities, and supporting others through change.
• Ability to identify issues, suggest practical solutions, and work collaboratively with others to resolve day-to-day challenges.
• Experience resolving routine issues.
• Strong written and verbal communication skills, with the ability to interact professionally and respectfully with a varied audience (staff, students, external contacts).
• Ability to take ownership of assigned responsibilities while contributing positively as a member of a team.
• Ability to manage multiple priorities, meet deadlines, and maintain a high level of accuracy and attention to detail.

To apply please send a cover letter, quoting competition #26.005B, and an up-to-date resume to:

Coast Mountain College, Human Resources, Email: apply@coastmountaincollege.ca

NOTE: Only complete applications (with a cover letter and resume included) received to the above noted email address will be considered.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.  

• Campus Administration

• Prince Rupert