Policies and Procedures

Our policies and procedures help create a safe, respectful, and effective learning and working environment for everyone. On this page, you will find documents related to Administration, Students, Finance, Education, Facilities, the College Board, and other key areas of college operations. These resources provide guidance on practices, responsibilities, and decision-making processes across the institution.

Student Related Policies

Policies and Procedures: Student Related Policies

Privacy & Information

Type	Documents
Policies	Freedom of Information and Protection of Privacy
Procedures	Privacy Impact Assessments
Forms & Templates	Request to Access Records Form Privacy Impact Assessment Template Release of Student Information Form

Admission & Registration

Type	Documents
Policies	Admission and Registration Eligibility for Enrolment as a Domestic Student Payment and Refund Transfer Credit
Forms	Application for Admission Application for International Student Admission Application for Credential Change of Agent Request Form Change Withdrawal Form PayMyTuition Permission of Field School Form Permission of Instructor Form Sponsorship Third Party Billing Authorization Form Transfer Credit Letter of Permission Request Form Transfer Credit Request Form

Academic Policies

Type	Documents
Policies	Prior to Learning Assessment Off Site Educational Programs and Field Trips Student Complaints Referral Regalia at Convocation Ceremonies Granting of Credentials Student Awards, Bursaries and Scholarships Grading and Progression Work Integrated Learning
Forms	Notice of Academic Probation

Academic Appeals

Type	Documents
Policies	Academic Integrity and Appeals Student Appeal of Suspension to Board of Governors
Forms	Appeal Form Grade Appeal Form Student Appeal of Suspension to Board Form

Student Housing

Type	Documents
Policies	Housing Hoteling Suite Wii Gyemsiga Siwilaaewksat Cultural Space
Forms	Housing-application-form-2026 Hoteling Suite Application Information and Form
Handbooks	Student Housing Handbook

Student Safety & Wellness

Type	Documents
Policies	Student Non-Academic Conduct (Under Review) Student Critical Incident Sexual Violence and Misconduct (under review) Smoking (Under Review) Drug & Alcohol (Under Review)
Resources	Sexual Assault Report Steps Responding to Sexual Violence Disclosures

Fitness Centre

Type	Documents
Policies	Fitness Centre
Forms	Student Fitness Centre Membership and Waiver Form Employee and Authorized Guest Fitness Centre Membership and Waiver Form Housing Guest Fitness Centre Membership and Waiver Form Fitness Centre Complaint Form

Technology and Accounts

Type	Documents
Policies	Acceptable Use of Information Resources User Account Management Social Media Policy

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Administration

Policies and Procedures: Administration

Policies and Procedures

Policy Number	Policy Name	Procedure Numbers	Procedure Name	Related Documents
ADM-001	Honoraria Policy	ADM-001P	Honoraria	Honoraria Payment Request Form
ADM-002	Copyright Policy for Faculty and Staff			ADM-002G Addendum Copyright Guidelines
ADM-003	Freedom of Information and Protection of Privacy	ADM-003P	Freedom of Information and Protection of Privacy	Freedom of Information and Protection of Privacy Request to Access Records Form Privacy Impact Assessments Release of Student Information Form
ADM-004	Corporate Sponsorship and Donations Policy
ADM-005	Library Gifts and Donations
ADM-006	Housing	ADM-006P	Housing	Housing Application Form 2026 Student Housing Handbook
ADM-008	Endowments
ADM-009	Student Non-Academic Conduct		Student Non-Academic Conduct (Under Review)	Appeal Form
ADM-010	Fitness Centre Policy	ADM-010P	Fitness Centre	Housing Guest Fitness Centre Membership and Waiver Form Employee and Authorized Guest Fitness Centre membership and Waiver Form Student Fitness Centre Membership and Waiver Form Fitness Centre Complaint Form and Waiver Form
ADM-011	Records Managements	ADM-001P	Records Management (Under review)
ADM-013	Display of Flags	ADM-013P	Display of Flags
ADM-014	Student Critical Incident	ADM-014P	Student Critical Incident
ADM-015	Employee Use of Artificial Intelligence for Workplace Tasks
ADM-018	Enterprise Risk Management			Ranked Top Risk Register - 2026 Enterprise Risk Management Framework
ADM-020	Social Media Policy	ADM-020P	Social Media
ADM-021	Student Appeal of Suspension to Board of Governors		Student Appeal of Suspension to Board of Governors	Student Appeal of Suspension to Board Form

Reference

Reference Name
ADM-004G EDI Event Guideline
CMTN Statement of Commitment to IDEA I

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College Board

Policies and procedures: College Board

Board Mandate

Document Name
Board Mandate Letter 2025
Board Mandate Letter 2023–2024
Board Mandate Letter 2022–2023
Board Mandate Letter 2021–2022
Board Mandate Letter 2020–2021
Board Mandate Letter 2019–2020
Board Mandate Letter 2018–2019

Bylaws

Document Name
Board Bylaws

Governance Process

Document Name
Coast Mountain College Board Governance Handbook

Board-President Relationship

Document
BRD-BP-001 Global Board-President Relationship Policy
BRD-BP-002 Unity of Control Policy
BRD-BP-003 Accountability to the President Policy
BRD-BP-004 Delegation to the President Policy
BRD-BP-005 Monitoring President Performance Policy

Executive Limitations

Document
BRD-EL-001 Global Executive Constraint Policy
BRD-EL-002 Treatment of Students Policy
BRD-EL-003 Treatment of Employees Policy
BRD-EL-004 Financial Conditions and Activities Policy
BRD-EL-005 Asset Protection Policy
BRD-EL-006 Compensation and Benefits Policy
BRD-EL-007 Communication and Support to the Board Policy

Ends

Document
BRD-EN-001 Mission Policy
BRD-EN-002 Choice Policy
BRD-EN-003 Flexible Innovation Policy
BRD-EN-004 Fiscal Accountability Policy
BRD-EN-005 Responsiveness Policy
BRD-EN-006 Opportunities Policy

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Education

Policies and Procedures: Education

Policies and Procedures

Policy Number	Policy Name	Procedure Numbers	Procedure Name	Related Documents
EDU-001	Adoption of Course Materials
EDU-002	Prior to Learning Assessment	EDU-002	Prior to Learning Assessment
EDU-004	Academic Integrity and Appeals	EDU-004P	Academic Integrity and Appeals	Appeal Form
EDU-005	Scheduling	EDU-005P	Scheduling
EDU-006	Transfer Credit	EDU-006P	Transfer Credit	Transfer Credit Letter of Permission Request Form Transfer Credit Request Form
EDU-007	Sexual Violence and Misconduct (Under review)	EDU-007P	Sexual Violence and Misconduct (Under review)	Sexual Assault Report Steps Sexual Assault Report Steps for Employees Responding to Sexual Violence Disclosure
EDU-008	Program and Course Development	EDU-008P	Program and Course Development
EDU-009	Admission and Registration	EDU-009P	Admission and Registration	Application for Admission International Student Application Permission of Instructor Form
EDU-010	Payment and Refund	EDU-010P	Payment and Refund	Change Withdrawal PayMyTuition - How to make you payment
EDU-011	Eligibility for Enrolment as a Domestic Student	EDU-011P	Eligibility for Enrolment as a Domestic Student
EDU-012	Offsite Educational Programs and Field Trips	EDU-012P	Offsite Educational Program and Field Trip	Permission of Field School Form
EDU-013	International Education			Change of Agent Request
EDU-015	Student Complaints Referral	EDU-015P	Student Complaints Referral
EDU-016	Regalia at Convocation Ceremonies
EDU-017	Program Review	EDU-017P	Program Review
EDU-019	Granting of Credentials	EDU-019P	Granting of Credentials	Application for Credential
EDU-020	Student Awards, Bursaries and Scholarships			Sponsorship Third Party Billing Authorized Form
EDU-021	Grading and Progression	EDU-021	Grading and Progression	Grade Appeal Form Notice of Academic Probation
EDU-024	Work Integrated Learning	EDU-024P	Work Integrated Learning

Education Council

Name
Education Council Policy and Procedure Definitions
Protocol for Educational Policy Development, Revision and Retraction

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Facilities

Policies and Procedure: Facilities

Policies and Procedures

Policy Number	Policy Name	Procedure Numbers	Procedure Name	Related Documents
FAC-001	Space Allocation
FAC-002	Naming
FAC-003	Special Occasion Licenses Events With Alcohol (under review)
FAC-004	Location of College Equipment and Assets
FAC-005	Use of College Resources
FAC-006	Vehicle Usage	FAC-006P	Vehicle Usage	Vehicle Booking Request Form
FAC-007	Boat	FAC-007P	Boat
FAC-008	Hoteling Suite	FAC-008P	Hoteling Suite	Hoteling Suite Application Information and Form
FAC-009	Use of College Facilities	FAC-009P	Use of College Facilities and Grounds	Facility Use Application Form Waap Galtsap Rental Contract May 2023
FAC-010	Closed Circuit Video Camera	FAC-010P	Closed Circuit Video Camera

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Finance

Policies and Procedures: Finance

Policies and Procedures

Policy Number	Policy Name	Procedure Numbers	Procedure Name	Related Documents
FIN-001	Travel Expenses	FIN-001P	Travel Expenses	Car Rental Procedures
FIN-004	Contract Agreements	FNI-004P	Contract Agreements
FIN-005	Purchasing	FIN-005P	Purchasing	Purchasing Process Purchase Order - Standard Terms and Conditions
FIN-006	Capital Acquisitions
FIN-007	Budget Responsibilities
FIN-008	Revenue Generating Activities	FIN-008P	Revenue-Generating Activities
FIN-009	Fraud	FIN-009P	Fraud

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Human Resources

Policies and Procedures: Human Resources

Policies and Procedures

Policy Number	Policy Name	Procedure Numbers	Procedure Name	Related Documents
HRM-001	Employee Code of Conduct (Under Review)
HMR-002	Elected Office	HMR-002P	Elected Office
HMR-003	Bullying Harassment and Discrimination (Under Review)	HMR-003P	Bullying Harassment and Discrimination (Under Review)
HMR-004	Service Awards
HMR-005	Support Staff Employee Replacement
HMR-006	Violence in the Workplace	HMR-006P	Violence in the Workplace
HMR-007	Smoking (Under Review)
HMR-008	Drug & Alcohol (Under Review)
HMR-010	Galts'ap Day Committee Terms of Reference
HMR-011	Information Security Awareness and Training
HMR-012	Working from Home	HMR-012P	Working from Home	Working from Home Agreement
HMR-017	Public Interest Disclosure	HMR-017P	Public Interest Disclosure	Public Interest Disclosure PIDA Disclosure PIDA Process

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Indigenization

Policies and Procedures: Indigenization

Policies and Procedures

Policy Number	Policy Name	Procedure Numbers	Procedure Name
IDG-001	First Peoples Elder and Cultural Knowledge Holder	IDG-001P	First Peoples Elders and Cultural Knowledge Holder Guidelines (Procedures) for Respectful Engagement
IDG-002	Elder Suite	IDG-002P	Elder Suite
IDG-003	Wii Gyemsiga Siwilaawksat Cultural Space	IDG-003P	Wii Gyemsiga Siwilaawksat Cultural Space

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Information Technology

Policies and Procedures: Information Technology

Policies and Procedures

Policy Number	Policy Name	Procedure Numbers	Procedure Name
INF-001	Acceptable Use of Information Resources
INF-002	Cybersecurity	INF-002P	Cybersecurity
INF-003	User Account Management
INF-004	IT Password and Authentication	INF-004	IT Password and Authentication
INF-005	College Data Classification	INF-005P	College Data Classification

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Information Access & Public Interest Disclosure

This section provides information about accessing college records under the Freedom of Information and Protection of Privacy Act (FOIPPA) and reporting wrongdoing under the Public Interest Disclosure Act (PIDA).

Freedom of Information and Protection of Privacy

The Freedom of Information and Protection of Privacy Act (FOIPPA) extends a general right of access, with some limitations, to information under the custody and control of Coast Mountain College.

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Public Interest Disclosure

The Public Interest Disclosure Act (PIDA) extends a general right to employees of BC Public Service ministries to report wrongdoing.

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Explore CMTN's programs & courses

Explore CMTN's programs & courses

Explore CMTN's programs & courses

Policies and Procedures

Student Related Policies

Policies and Procedures: Student Related Policies

Administration

Policies and Procedures: Administration

College Board

Policies and procedures: College Board

Education

Policies and Procedures: Education

Facilities

Policies and Procedure: Facilities

Finance

Policies and Procedures: Finance

Human Resources

Policies and Procedures: Human Resources

Indigenization

Policies and Procedures: Indigenization

Information Technology

Policies and Procedures: Information Technology

Information Access & Public Interest Disclosure

Freedom of Information and Protection of Privacy

Public Interest Disclosure

Contact Coast Mountain College

Useful links

Feedback

Explore CMTN's programs & courses

Explore CMTN's programs & courses

Explore CMTN's programs & courses

Explore CMTN's programs & courses

Policies and Procedures

Student Related Policies

Policies and Procedures: Student Related Policies

Administration

Policies and Procedures: Administration

College Board

Policies and procedures: College Board

Education

Policies and Procedures: Education

Facilities

Policies and Procedure: Facilities

Finance

Policies and Procedures: Finance

Human Resources

Policies and Procedures: Human Resources

Indigenization

Policies and Procedures: Indigenization

Information Technology

Policies and Procedures: Information Technology

Information Access & Public Interest Disclosure

Freedom of Information and Protection of Privacy

Public Interest Disclosure

Contact Coast Mountain College

Useful links

Feedback

Connect with CMTN